Maintaining RSO Recognition

All groups must meet the following requirements maintain their status as an RSO:
REGISTRATION | MEMBERSHIP | STUDENT LEADERSHIP | GUIDING DOCUMENTS | ADVISORS

REGISTRATION

All RSOs must re-register their organization each year within the published dates during the Spring semester.

MEMBERSHIP

RSOs must maintain at least five active members currently enrolled as students at Embry-Riddle Aeronautical University – Prescott.

  • Community members (Non-ERAU Prescott student and over the age of eighteen) are permitted to participate within ERAU Prescott RSOs, pending the completion of a Community Member Agreement. ERAU Prescott students must make up at least sixty percent of a RSO's total membership.
  • Membership records are to be maintained and kept up to date through the RSO's Eagle Life page.

STUDENT LEADERSHIP

RSOs must have at least two officers - a chief executive (i.e. president) and a financial officer (i.e. treasurer). These officers, and any others, must be enrolled as students at ERAU Prescott, in good academic and judicial standing, and accurately listed in the RSO's Eagle Life page

GUIDING DOCUMENTS

RSOs may update their guiding documents, following the process outlined in the current guiding documents, at any time. Department of Student Engagement staff are available to help craft and/or review guiding documents as necessary. Sample guiding documents are also provided on Eagle Life. If the RSO's policies at the local or parent organization level conflict with University policies, the University's policies will supersede.

RSOs must maintain a functional and current set of guiding documents, uploaded through the RSO's EagleLife page, which must contain the following:

  • "This organization is a recognized student organization at Embry - Riddle Aeronautical University - Prescott and adheres to all campus policies as set forth by the Department of Student Engagement and ERAU Prescott administration."
  • "Embry-Riddle does not permit discrimination or harassment in its programs and activities on the basis of race, color, national origin, sex, gender identity, gender expression, sexual orientation, disability, veteran status, predisposing genetic characteristic, age, religion, pregnancy status or any other characteristic protected by University policy or state, local, or federal law and therefore eligibility for membership or appointed or elected student officer positions may not be limited on any of the above qualities."
  • A list of officers and their duties, a method of selecting those officers, and a process of amending the guiding documents.

ADVISORS

Advisors are professional mentors that assist RSOs with the execution of the organization's mission. Advisors are not members of the RSO but may participate in a limited capacity in the organization's activities. Advisor should act in a mentorship capacity, with decision making and goal setting for the RSO remaining in the hands of student membership (except in cases where advisors step in to prevent health/safety incidents).

The Dean of Students Office and Department of Student Engagement reserve the right to appoint additional advisors to an RSO or remove advisors from their role when doing so is deemed necessary to protect the integrity, honor, or safety of the RSO, the campus, or the community at large.

Campus Level Advisor

A campus level advisor assists RSOs with those functional areas common to all organizations, regardless of mission, purpose, etc. These areas include, but are not limited to, general organizational operations, meeting procedures, event planning, by-law and constitution revisions, officer transitions, budgeting and finance, risk management, and the use of Eagle Life.

All RSOs will be assigned a Department of Student Engagement point of contact at the start of the academic year to serve as the organization's campus level advisor.

Content Advisor

A content advisor is an individual with both an interest and expertise in the organization's mission or purpose and a willingness to support the RSO as a subject matter expert. RSOs are not limited in the number of content advisors they may select. All content advisors must be listed on the RSO's Eagle Life page. Content advisors not affiliated with ERAU Prescott must complete the Community Member Agreement form and may receive access to Eagle Life by contacting the Department of Student Engagement.

Departmentally Sponsored RSOs are required to select a faculty or staff member to serve as a content advisor. This individual is expected to come from the department or college providing the organization with funding and/or access to resources in order to ensure proper oversight of the use of those funds and/or resources.

FSL RSOs are required to, in accordance with the policies of their parent organization, select at least one individual to serve as a content advisor. This individual may be selected from on or off campus.

COUNCIL AFFILIATION (FSL ONLY)

FSL chapters must maintain membership in a Department of Student Engagement recognized peer governing council.