Vehicle Usage Policies

The RSO use of any University, personal, or rental vehicles must abide by APPM 1.17 and APPM 2.3.8 in addition to the policies outlined below.

If a vehicle accident occurs during a RSO trip/event, please contact 911 in case of bodily injury, damage to vehicle, and/or others' property. Then contact Campus Safety to report the accident as soon as practical.

Instructions for becoming a Risk Management approved driver can be found here

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Personal Vehicle Specific Policies
Drivers must complete the Waiver and Release for Usage of Personal Auto Form

University Vehicle Specific Policies

  • Only Risk Management approved drivers listed on the vehicle reservation may operate rental vehicles
  • Approved drivers under 21 years of age are restricted to travel no more than 100 miles from campus.
  • The maximum driving time shall not exceed 8 hours per approved driver per 24 hour driving period.
  • Vehicles must be returned with a full tank of gas at the cost of the RSO.
  • Vehicles must be returned free of trash and debris.
  • Issues or concerns with the condition of a vehicle must be reported to Facilities Management immediately
  • Reservations for vehicles must be submitted through the DSE Point of Contact

Rental Vehicle Specific Policies

  • Only Risk Management approved drivers listed on the vehicle reservation may operate rental vehicles
  • Approved drivers under 21 years of age are restricted to travel no more than 100 miles from campus.
  • The maximum driving time shall not exceed 8 hours per approved driver per 24 hour driving period.
  • Travelers using rental vehicles should NOT purchase the optional liability or physical damage insurance coverage offered, as the University provides this insurance.
  • The University may be able to provide discount codes for rental vehicles. Contact DSE for more information