SGA By-Laws

Revised: April 8, 2019

Contents

Part I

-Duties as Assigned

-General Operating Procedures

PART III

PART II

-Position Specific Duties as Assigned

PART IV

-Meetings

Part VI

-Misconduct Review Procedures

Part VII

-Elections

Part VIII

-Clubs and Service Organization

Part IX

-University Clauses

PART X

-By-Law Amendments

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By-Laws: Revised and voted into effect February 20, 2018

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Part I (as per Article V, Sec. 2.B and Article VI, Sec. 2.A of the Constitution)

Duties as Assigned

1. Duties of all Undergraduate Council Members

A. Undergraduate council members shall attend their regular eight office hours per week.

B. Undergraduate council members shall attend any mandatory SGA events.

C. Undergraduate council members shall be in charge of at least one service provided by the SGA.

D. Undergraduate council members shall be in charge of at least one project to benefit the student body and/or campus or to further improve SGA. The definition of a project will be defined by the council at fall training.

E. Undergraduate council members shall address questions and concerns of the students and faculty.

F. Undergraduate council members shall represent the student body by serving on various campus committees as determined by the Council.

G. Undergraduate council members shall act in a fiduciary manner on behalf of the students.

2. Duties of all Graduate Council Members

A. Graduate council members shall attend their regular four office hours per week.

B. Graduate council members shall attend any mandatory SGA event.

C. Graduate council members shall address questions and concerns of the students and faculty.

D. Graduate council members shall represent the graduate student body by serving on campus committees as determined by the Council.

E. Graduate council members shall act in a fiduciary manner on behalf of the students.

General Operating Procedures

Every effort will be made to ensure consistent business hours with those published at the beginning of the semester; this pertains to office hours.

1. Extended Absences: Absence lasting more than one day.

A. If an extended absence is anticipated, the Council member must submit a written explanation as to the reason for the absence to the Vice President, or President in the case of the Vice President being in question.

a. Planned leaves of absence - the written explanation must be submitted 5 business days in advance.

B. Emergency leaves of absence - the written explanation must be submitted 24 hours in advance if possible; if not possible, the written explanation will be submitted no later than 24 hours after the Council member’s return.

a. The expectation is to actively communicate timelines when possible with the Vice President, or the President in the case that the Vice President is the one absent. The legitimacy of the excuse will be determined by the Vice-President and advisor, or President and advisor in the case the Vice-President’s absence is in question, and determined as excused/unexcused.

C. The definition of an extended absence is to be formally established at fall training.

D. An extended absence will count as one excused absence as long as the excuse is deemed appropriate.

2. Excused Absences: Absences that have been approved by the Vice-President prior to the SGA Sanctioned Obligation.

A. An absence may be considered to be excused by the Vice-President or President in the case the Vice-President’s absence is in question, when a Council member submits a written explanation of why the will miss a meeting/office hour/mandatory event prior to 24 hours before the missed meeting/office hour/mandatory event.

a. If the written explanation is submitted later than 24 hours after the missed meeting/office hour/mandatory event, then the absence is automatically unexcused unless deemed appropriate by the Vice President with the approval of an advisor.

b. The definition of an excused absence is to be established at fall training.

B. If four excused absences are attained, they will equate to an unexcused absence. Please refer to Section 4.

3. Tardiness

A. Meetings/Office Hours

a. All members shall be at the prescribed meeting place and ready to conduct the meeting prior to the meeting being called to order

b. All members shall be at the office for their prescribed office hours no later than seven minutes after his/her designated hours begin.

B. Mandatory Events

a. All members shall be at any mandatory SGA events at its scheduled start time (unless otherwise excused) or they will be considered tardy.

b. Tardies may be appealed to the Vice-President or appointed Chairman. One may submit a written explanation as to why he/she was late no later than 24 hours after the tardiness. The Vice-President or the President in the case of the Vice-Presidents tardy will decide on the validity of the tardiness on an excused/unexcused basis.

C. Two unexcused instances of tardiness shall be equivalent to one unexcused absence

4. Unexcused Absences: May occur for a variety of reasons outlined below.

A. Reasons an unexcused absence may be documented include but are not limited to:

a. An absence shall be considered unexcused if the Vice-President or President in the case the Vice-President’s absence is in question, deems that the cause was not worthy of being excused.

b. If the written explanation of the absence is submitted later than 24 hours prior to the missed meeting/office hour/mandatory event.

c. If four excused absences have occurred through the semester.

d. If two unexcused tardies have occurred through the semester.

B. Reasons an excuse is to be deemed appropriate or not is to be established by the Council during the fall retreat and carried out by the Vice President through the year.

C. A meeting shall be held with the Vice-President and an advisor, or the President and an advisor if the Vice President is in question, and the council member in question after two unexcused absences or its equivalent.

D. A Performance Review may be carried out after three unexcused absences have accrued.

5. Records

A. The attendance record will be kept by the Vice President.

a. The attendance record includes all member’s timecards, excuses, and timecard edit sheets.

b. All absence tracking will be renewed to a clean start at the beginning of each Fall and Spring semester. Occurrences will only accumulate on a semester basis.

B. The Vice President must email members with any discrepancies for their office hours at the end of every week.

a. All members have two weeks from the day of notice to makeup or correct any discrepancies and must inform the Vice President when doing so through written notification.

b. In the case that a member exceeds the allotted two week time period to correct or makeup discrepancies, the member will have to sign up for one extra office hour during finals week, in addition to the required number of hours for the rest of the members. The member will also have to meet with the Vice President to schedule their outstanding makeup hours and put it in writing.

c. If a member has failed to correct or makeup discrepancies in the allotted two-week period on two occasions and has already accumulated two extra office hours during finals week, on the third occurrence a performance review shall be conducted.

C. The attendance record shall be available for review by any council member or advisor at any time by request.

D. The Vice President will present a report of the council’s monthly and cumulative attendance to the Advisors at the same time the council-wide evaluations are due each month.

a. The President will keep a record of all absences and tardiness for the Vice President and notify the SGA Advisor of those absences at the time monthly evaluations are due.

6. Performance Reviews

A. If for any reason two performance reviews are attained per semester, the person being reviewed may be recommended for dismissal. Misconduct Procedures will apply.

B. Performance reviews will be conducted by the Vice President and an advisor. If the Vice President is in question, the performance review will be conducted by the President, and an advisor.

a. If a performance review for the Vice President was brought forward by the President, the performance review will be conducted by an executive member and an advisor.

7. Voting Procedures

A. Regular closed or open meetings shall be scheduled during the academic year.

B. Special meetings may be called by the President or a majority of the Executive Council. All members must be given a minimum of 24 hours notice prior to the meeting time.

C. Business cannot be conducted unless a quorum of the membership is present. A quorum for this organization is defined as a majority of the voting membership.

D. Members must be present to vote. Absentee or proxy voting is not permitted.

8. Mandatory Events

A. Mandatory events should be decided on at the beginning of each semester at training.

B. The Vice President has the authority to decide on events which require attendance of all Council members.

C. The Vice President has the authority to add/change mandatory events on the calendar throughout the semester as deemed necessary. All members must be given a minimum of one week prior notice.

D. Mandatory events are but not limited to:

a. SGA Sponsored Events

b. SGA Open Meetings

c. SGA Closed Meetings

d. SGA Volunteer Events

e. SGA Community Service Hours

E. If a member will not be at a mandatory event, the absence or tardy will be handled in accordance to the General Operating Procedures.

9. Additional Office Operations

A. All members are responsible for refilling and maintaining the snack and beverage service provided by the SGA.

B. All members are responsible for maintaining the cleanliness of the office.

C. All members are responsible for checking the voicemail and writing down messages to deliver to the prospective individual.

D. All members are responsible for ensuring the safety and security of the office, including closing personal office doors when vacant.

E. All members are responsible to enforce University policies in the office.

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PART III (as per Article V, Sec. 4.B of the Constitution)

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PART II

Position Specific Duties as Assigned

1. President Duties

A. The President serves the head representative of the SGA to the University.

B. In the event of an anticipated absence of the Vice-President, the President shall appoint a chair for the Council whose tenure will be terminated at the time of the Vice-President’s return.

C. The President must meet with the assigned advisor to the position as agreed upon.

D. The President is responsible for holding regularly scheduled Executive Council meetings.

2. Vice-President Duties

A. In the absence of the President, the Vice-President will act as a representative for the President.

B. In the event of a tie vote, the Vice-President has the tie-breaking vote.

C. The Vice-President posts and distributes an open meeting agenda to the Council and student body at least 24 hours prior to each SGA Open meeting and will distribute the closed meeting agenda to the Council and advisors at least 24 hours prior to each SGA closed meeting.

D. The Vice-President, in accordance with the General Operating Procedures, determines the validity of a member’s absence or tardiness from an SGA meeting on an excused/unexcused basis.

E. Keep all attendance records up to date and available to be reviewed by any council member or advisor at any time.

F. No later than three (3) weeks into each semester, the Vice-President shall record dates determined in conjunction with the President for all planned SGA activities for the rest of the semester to include election deadlines, meeting times, retreats, and any other activities the Council feels are pertinent to SGA business.

a. As necessary the Vice-President will update this calendar as the semester continues and has the reserved right to reasonably change and/or add mandatory events to the schedule.

G. The Vice President must meet with the assigned advisor to the position as agreed upon.

3. Secretary Duties

A. Maintain Files. Keep files current and organized.

B. Record minutes at all SGA open and closed meetings along with any other SGA event where minutes may be necessary.

C. Distribute and publish the minutes from the open meetings to the Council and the student body by the time agreed upon by the Council at training at the beginning of the semester.

D. Distribute and publish the minutes from the closed meetings to the Council by the time agreed upon by the Council at training at the beginning of the semester.

E. Call attendance at each meeting

F. Create a roster of all Council members contact information and distribute to the Council and advisors.

G. Schedule office hours for the Council members and post SGA office hours

H. At the beginning of each semester, the secretary establishes a time and place for regular meetings

I. Work with the Associate Dean of Students regarding student and organization conduct.

J. Oversee the Student and Organization Appeals Process.

K. The Secretary must meet with the assigned advisor to the position as agreed upon.

4. Treasurer Duties

A. The treasurer shall meet with the appropriate University officials and determine the total number of enrolled students to determine the year’s available budget.

B. The Treasurer has the power to appropriate funds within the accepted budget. All monies not appropriated within the original budget must be approved by a majority vote of the Council.

C. A summary of the semester’s expenditures must be submitted at the beginning of the following semester to the Council.

D. The Treasurer shall chair the Executive Council’s budget committee and submit any proposal for approval to the Council.

E. The Budget Committee will be appointed by the Treasurer.

F. The Council must approve the proposed budget for the semester at the beginning of each semester. The Student Government Association budget shall be presented to the Council no later than one week after census day has been completed.

G. The Treasurer must meet with the assigned advisor to the position as agreed upon.

5. College Representative Duties

A. Representatives shall maintain communication with the students monthly through the process agreed upon by the Council.

B. Represent the student body by serving on campus committees.

C. Address questions and concerns of students and faculty.

D. All College representatives must meet with their deans on a monthly basis.

6. Representative-At-Large Duties

A. Represent the student body by serving on campus committees

B. Address questions and concerns of students and faculty.

C. Help other Council members with events or projects or as seen necessary.

7. Graduate School Representative

A. Serve as the liaison between the SGA and the graduate students.

B. Maintain communication with the graduate students through the process agreed upon by the Council, the Representative, and the graduate students.

C. Represent graduate student interests by serving on relevant campus committees.

D. Address questions and concerns of graduate students and faculty members.

E. The Representative will attend all scheduled SGA open and closed meetings.

F. The Representative will serve 4 office hours per week.

G. The Representative will not be required to attend all events, including BCA and Tailgate events.

H. The Representative will be elected with the other Council members and serve in a voting capacity. During the election, Graduate School Representative candidates will only be required to submit a petition containing 25 signatures to the Dean of Students.

I. In the event that there are no interested graduate students, the position will remain vacant.

8. Advisors

A. The Student Government Association shall have University Advisor(s) who will be a full- or part-time member of the University faculty, staff, or administration. The advisor will fulfill the responsibilities specified in the Embry-Riddle Aeronautical University Prescott Advisor Orientation. Advisors shall serve on an academic year basis or until their successor has been selected.

B. The Student Government Association reserves the right to select its own advisors.

C. Advisors will only be added or removed by a two-thirds vote of the council.

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PART IV

Meetings

1. Meeting Descriptions

A. SGA Open Meetings – Conduct general business of the SGA in front of the student body.

B. SGA Closed Meetings – Internal communications and general operations conducted by the Council privately.

C. SGA Executive Meetings – Internal communications and general operations conducted by the Executive Council.

2. Agendas

A. Closed Meetings

a. Agendas for closed meetings will be created by the Vice President and distributed to the remainder of the council no later than 24 hours prior to the meeting

b. Any council member has the opportunity to request additions or subtractions from the agenda

B. Open Meetings

a. Agendas for open meetings will be created by the Vice President and distributed to the remainder of the council and the campus no later than 24 hours prior to the meeting.

b. The Council will approve the agenda for the open meeting

C. Meeting Procedures

a. Meetings will be run according to the agenda distributed by the Vice President or appointed Chair.

i. A copy of the forthcoming meeting agenda will be distributed to all council members 24 hours prior to each meeting.

ii. At the beginning of each semester, the Secretary and the Council will agree upon a deadline time for the Secretary to have the minutes of the previous meeting distributed as stated in the Secretary’s job description.

iii. An overview of the minutes from the previous open meeting will be read and the minutes will be approved by vote at the start of the current meeting.

iv. An overview of the minutes from the previous closed meeting will be read and the minutes will be approved by vote at the start of the current meeting.

v. Meetings will be run according to Robert’s Rules of order, unless superseded by the constitution/bylaws.

b. The Secretary will call roll at the beginning of each meeting and determine whether a quorum is present.

i. A quorum shall be two-thirds of the voting members of the Representative Council.

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Part VI

Misconduct Review Procedures

1. Procedures are as follows

A. Any concerns regarding a Council member’s misconduct can be introduced by any student, faculty, or staff enrolled in or employed by ERAU with proper and pertinent documentation. A letter shall be addressed to the Vice-President and the advisors. Should the Vice-President be in question then it shall be addressed to the President and the advisors.

B. The Vice-President and an advisor, should the Vice-President be in question then the President and an advisor, will meet to discuss if a performance review is necessary.

C. If necessary, a performance review is to be conducted by the Vice-President and an advisor. Should the Vice-President be in question then it shall be conducted by the President and an advisor.

D. The Vice-President and advisor will determine first if the Council member in question will be placed on interim suspension.

E. The Vice-President and an advisor, should the Vice-President be in question then the President and an advisor shall contact the Student Council Member in question and notify them of the allegations and the proceedings to follow.

F. Should the Vice-President or President and advisor feel that disciplinary action needs to be taken then the following will occur:

a. A special session, to include Council Members, except for the Council member in question and the Council member who submitted the report will be held no later than five business days after the initial performance review.

b. The Council Members shall vote on the action that will take place.

c. An advisor shall supervise the session, make sure that the discussion remains focused, and conduct the tallying of votes.

d. The voting process will be as follows:

i. The first vote taken will be to determine whether or not the student in question is in violation of the current accusations.

ii. If the vote taken fails, then the process is over; if the member was on interim suspension, the interim suspension is lifted. If it passes there will be a vote on appropriate sanctions. Possible sanctions may include, but are not limited to the following:

• Additional community service hours

• Additional office hours

• Additional tasks to benefit the council

• Additional attendance at requested events

• Suspension of full or partial scholarship

iii. Should the vote taken pass, then probation takes effect. Probation remains in effect until the end of one’s term of office.

iv. In the event disciplinary action is required in the future; dismissal or community service is mandatory.

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Part VII

Elections

1. General: The general election for all elected SGA officials shall be conducted no later than one (1) month before the first day of spring finals. Specific dates for elections must be determined and announced by the Election Committee no later than the third week in January.

2. Election Committee: The Council shall appoint an Election Commissioner by the last day of classes of the fall semester. The Election Commissioner may not run for office in the upcoming elections and s/he shall be responsible for:

A. Appointing and heading an elections committee which will be responsible for setting up, running, and validating all elections. This committee must be approved by the Council and shall not consist of any members running for office and shall be comprised of no more than 11 members, include at least four being on SGA members.

B. Seeing that all elected and appointed officers meet and maintain all criteria and qualification requirements.

a. The Election Committee shall coordinate the validation of nominating petitions.

b. The Election Committee shall have the authority to institute any regulations necessary for the conduct of the election.

c. The Election Committee will keep a file (electronic or otherwise) containing committee procedures and election results and will submit an evaluation report to the SGA for the reference of future committees. This shall be kept in the SGA office file under “Elections”.

d. It shall be mandatory for the Elections Committee Commissioner to report in person at all SGA Open meetings (Closed meetings by request) during his/her tenure of the actions and progress of the Committee.

e. Tenure of the Election Committee Commissioner terminates after the installation ceremony of the incoming Council.

3. Elections

A. Each candidate must submit a petition to the Dean of Students’ Office that contains the signatures of students supporting their candidacy at least one (1) week prior to the election.

a. For all Representative Council Positions: student’s name, ERAU student email, position(s) desired, and fifty (50) student signatures with respective ERAU email addresses

b. For all Executive Council Positions: student’s name, ERAU student email, position(s) desired, and fifty (50) student signatures with respective ERAU email addresses

c. For the Graduate Representative Position: student’s name, ERAU student email, position(s) desired, and twenty-five (25) student signatures with respective ERAU email addresses,

B. General elections shall be held to elect a President, Vice President, Secretary, Treasurer, and seven (7) representatives. There will be six (6) undergraduate representatives and one (1) graduate student representative.

C. President, Vice-President, Secretary, and Treasurer shall appear on the ballot separately.

a. Those running for an executive office must have completed 2 semesters as a full time college student (i.e. cannot run for an office in their first semester, either as a freshman filling a vacancy, or a transfer)

D. Candidates may only run as an individual and each candidate will appear on the ballot separately.

4. Voting and Tabulation

A. All full and part-time students are eligible to vote in the general election. If paper ballots are used, all students must show their ERAU student ID card to vote. Each undergraduate voter may vote for up to 6 candidates in the Representative elections, and one candidate for each Executive Council position. Each graduate student may vote for one candidate for each Executive Council position and the graduate representative.

B. The President, Vice-President, Secretary and Treasurer shall be elected by the candidate receiving the plurality of the votes.

C. The order of the candidate’s names shall appear randomized on the ballot.

D. Seven Representatives shall be elected: 1 College of Arts and Sciences, 1 College of Engineering, 1 College of Aviation, 1 College of Security and Intelligence, 1 Graduate Representative and 2 Representatives at large.

a. If there is not a candidate from each undergraduate college, each unfilled position will be open for a representative at large.

E. For elections, each voting member of the student body shall receive a ballot containing all of the candidates. Next to the candidates’ name shall appear the candidates’ respective college. Students are not required to vote for candidates from their college. Four representatives from the respective colleges shall be elected by the candidate from each college with the most votes, even if the top candidate from a college is not in the top 6. The representatives at large shall be elected from the remaining candidates with the most votes.

F. In the case of a tie, a runoff election shall be held to break the tie within one week of the results being released, with only the tying candidates on the ballot.

G. There shall be no write-in candidates on the ballot.

H. Ballots are to be tabulated immediately following the closing of the elections on the final day. The Election Committee and a SGA Advisor or his/her designee must be present to assist in tabulation and validation of ballots.

I. Election results will be held by an advisor for thirty (30) days.

J. A mass e-mail will be sent to the student body after the representative election announcing the winning candidates for the entire election.

K. Abstentions and/or the option of “No Confidence” will be an option on any elected position.

5. Campaign Procedures

A. All candidates shall adhere to the following campaign procedures:

a. All campaign posters, signs, pamphlets, etc. must be approved and stamped or signed by the Election Committee, or they will be removed. They must comply with the posting procedures set forth by the Election Committee.

b. Campaigning will not begin until the day following the final candidate meeting.

c. There will be no campaigning in, on, or within thirty (30) feet of the polling place, or within the line of sight of a polling place, during voting hours. This includes posters signs, pamphlets, etc.

d. Campaigning must be done individually. No more than one candidate’s name may appear on a campaigning article or object.

6. Term of Office

A. The term of office for newly elected Council officials shall begin on the third to last SGA closed meeting of the Spring semester. On the third to last closed meeting the old members will perform their duties during the meeting. On the second to last closed meeting the new and old members shall share the duties of the position they hold during the meeting. On the last closed meeting of the semester, the new members shall perform the duties of the position they hold during the meeting.

a. Elected officers shall hold office for one (1) academic year and maybe be re-elected or superseded by an opponent at the next general elections.

b. All remaining meetings after the general elections in the spring semester shall be attended by both the old and newly elected members. Only the old members shall have voting privileges until the third to last closed meeting, at which time both the old and the newly elected members shall have voting privileges.

c. The final closed meeting of the spring semester shall accomplish the transferring of office powers and responsibilities from the old to the newly elected members.

7. Position Vacancy

A. Any student may submit an application for any vacant position(s) in accordance with the Constitution and Bylaws of the SGA.

B. The President shall nominate who s/he feels is best qualified for the vacant position(s).

C. The Council shall vote on the President’s nominee for the vacant position. The Vice-President has the tie-breaking vote.

D. A majority vote must exist in order for the nominee to be appointed to the vacant position.

a. The Council has the option to deem “no qualified candidate” and re-open the search.

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Part VIII

Clubs and Service Organization

1. Clubs and Organizations must be recognized by the University in order to receive recognition by the Student Government Association

A. Funding for Clubs/Organizations will be made available through the SGA as outlined below in section B.

B. Service Organizations must be recognized by the University in order to receive recognition by the Student Government Association.

a. Service organizations must adhere to the following definition:

i. A student run organization that at the heart of its conception provides a needed service to benefit the whole student body rather than the desires of the organization itself.

ii. Service Organizations must operate consistently with the Constitution and By- Laws of the Student Government Association

b. A representative from each service organization is required to attend a majority of SGA Open Meetings.

c. Funding for Service Organizations will be available through the normal budgetary process as approved by the Council.

d. Tentative budgets and actual monetary requests must be submitted at the deadline as put forward by the SGA treasurer.

2. The SCEF committee shall be a service organization of the Student Government Association (SGA):

A. SCEF will receive $25 of the SGA fee charged to students at the beginning of the Fall and Spring semesters and $12.50 for each student for each summer session.

B. The SGA By-laws will not be able to be changed concerning SCEF funding without a 2/3 vote of approval from the SGA Council and a 2/3 vote of approval from the voting SCEF members.

3. Request for Funds

A. Each semester, a portion of the accumulated SGA budget is designated for the use of campus clubs and organizations. This funding is designed to assist organizations in attaining goals beyond their reach. These goals should directly or indirectly affect all students at ERAU, foster school spirit, and/or promote school recognition.

B. A maximum of $1,500 can be allocated to any one organization per year and maybe broken down into $750 per semester, unless otherwise decided by a unanimous vote of the council. The Student Budget Committee will review each request of funds and make a recommendation to the Student Government. To be granted these funds, the organization must meet the following criteria:

a. The organization must be a chartered member for at least one full semester (two summer terms) with Student Engagement.

b. The organization must be in good standing with Student Engagement to apply for and receive funds.

c. The organization must have a financial officer (treasurer) and a campus advisor.

d. For convention/competition (including registrations) expenses, funds will be granted on a matching basis. Note: This includes registration. Therefore, the clubs must submit $3,000 worth of acceptable receipts to receive a maximum of $1,500, or $1,500 worth of acceptable receipts to receive $750 per semester.

e. Clubs must request funding during the semester in which the event will take place, unless other arrangements are made with the SGA Treasurer.

f. Grants must be claimed during the semester in which they were approved, unless other arrangements have been made with the SGA Treasurer.

g. Clubs are requested to make positive contributions to the campus.

h. Before receiving the allotted funds, the organization must submit an appropriate written article (thus determined by the SGA Treasurer) in hard copy to the Treasurer and on disk to Horizons for publication.

i. Clubs and organizations chartered with SOC and supported by a university budget must completely disclose their income and expenditures for the current and previous semesters.

j. In the event the club or organization has a university account, any inter-account transfer of funds must be pre-approved by the SGA Treasurer.

C. Applying for Funds

a. Prior to an event or expenditure taking place, a club representative must submit a proposal for funding to the SGA. The person making the proposal must bring a complete request for funds form along with copies of a written proposal to include a breakdown of costs. A club representative must also make the same proposal at the following Budget Committee meeting and must be present at the following SGA meeting for the Council’s final vote. If a representative fails to appear at any of these meetings, the proposal will be tabled until a club member is present. The club must bring in receipts totaling the amount granted before a check is issued.

b. Unapproved uses of SGA funds include any entertainment and/or food costs; political endorsements; direct monetary contributions to any organization; scholarships, awards, prizes, gifts, clothing items, or anything resulting in private gain by the organization; and miscellaneous expenditures deemed inappropriate by the Budget Committee. Please note that the $1,500/$750 available through these guidelines does not include the club subsidy available to all clubs and organizations. Please plan ahead as the allocation of funds can take a number of weeks

D. Additional SGA Funding

a. Organizations or Departments may request funding for on-campus events for students. A detailed proposal including costs must be presented to the SGA council for their approval prior to any funds being disbursed.

b. New SGA sponsored projects or programs will need to have a budget presented or approved before any funds can be expended.

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Part IX

University Clauses

1. Embry-Riddle does not permit discrimination or harassment in its programs and activities on the basis of race, color, national origin, sex, gender identity, gender expression, sexual orientation, disability, veteran status, predisposing genetic characteristic, age, religion, pregnancy status or any other characteristic protected by University policy or state, local, or federal law and therefore eligibility for membership or appointed or elected student officer positions may not be limited on any of the above qualities.

2. The laws of the state of Arizona concerning hazing shall be observed, and the non-hazing compliance policy (outlined in the organization re-registration process) will be adhered to.

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PART X

By-Law Amendments

1. The By-Laws, in order to be amended, must undergo the process of formal change

A. A two-thirds majority in the Representative Council can amend the by-laws.

B. By-Law proposals for amendment must be submitted to all Council members and made available to the student body at least 72 hours prior to a motion to amend the by-laws.