When a student allegedly violates the Student Code of Conduct or the Housing and Residence Life Specific Community Standards, the student is subject to a University administrative process in which responsibility for a violation of these rules is determined. A legal process and University administrative process can be concurrent if a student has violated the law, as well as the Student Code of Conduct or the Housing and Residence Life Specific Community Standards. Due to FERPA regulations, it is your responsibility to speak with your student directly about their involvement in this process.
If your student is under the age of 21, the University may disclose to parents, or the legal guardian, information concerning a violation of any federal, state or local law, or any rule or policy of the institution governing the use or possession of alcohol and/or a controlled substance.
If your student is found responsible for any other policy violations, you will not be contacted by the University. It is up to your student to inform you of any policy violations, including if their sanction through the conduct process is in the form of a monetary fine applied to their student account.
When a student allegedly violates the Student Code of Conduct or the Housing and Residence Life Specific Community Standards, the student is subject to a University administrative process in which responsibility for a violation of these rules is determined. A legal process and University administrative process can be concurrent if a student has violated the law, as well as the Student Code of Conduct or the Housing and Residence Life Specific Community Standards.
Students have the right to bring an advisor (friend, parent, student, etc.) to a hearing. However, advisors may not participate in the hearing in any way, other than to privately advise the student and provide personal support. A lawyer, as an advisor to a student, may not participate in the University’s administrative process. However, a lawyer can be retained at the student’s expense to consult and offer support.
A student’s conduct record is independent from their academic record, unless a finding of responsibility results in suspension or expulsion from the University.
Students are also held to a high standard regarding academic integrity. A violation of this code could result in disciplinary action. More information regarding the conduct process following a violation of the Code of Conduct can be found on the Dean of Students Office website and in the Code of Conduct.
The Family Educational Rights and Privacy Act of 1974 (FERPA) is a set of federal regulations governing the rights of students and institutional responsibilities with respect to student records (educational records). It is also known as the Buckley Amendment. All of your students’ education records, including housing records, are protected by FERPA.
No, you cannot be given any information regarding your students' education and housing records unless your student signs a waiver that allows the communication of this information. If your student wants to sign the waiver, they can find the instructions for the process here.
If your student has been in an accident or an incident that requires transportation to a hospital or an immediate threat to their life, the On-Call Dean of Students will contact the student's listed emergency contact in their student profile to inform them of any necessary and relevant information.
ERAU does not have its own police department. However the University has the Department of Campus Safety and Security who is on campus 24/7 to ensure the safety of each and every individual on campus. Campus Safety and Security works closely with Prescott Police Department and Prescott Fire Department when law enforcement and emergency services are needed on campus.
You can find more information about the Department of Campus Safety and Security on the ERAU website, including an explanation of The Clery Act and our emergency notification system, the RAVE system.
Deep cleaning and maintaining the cleanliness of the bathroom space is the responsibility of the residents, however suite-style bathrooms are serviced weekly by our custodial staff with a basic wipe-down and clean of the vanity and shower area. Residents should discuss with their roommates a plan for the consistent upkeep of bathroom spaces, including the shower, to prevent the occurrence of mildew.
There is no one-size-fits-all answer to this question. The tension between safety and privacy is one of the defining challenges of the college parent relationship — and the families who navigate it best are usually the ones who've talked about it directly rather than letting it become a source of conflict. Ultimately, this is a conversation you and your student should have before they move to campus, while they're moving in once you're exploring the campus together, or following Student and Parent Orientations.
The starting point is recognizing that your student's privacy is not in opposition to their safety — in most situations, a student who trusts their parents and feels respected is more likely to share information that matters than one who feels monitored. Surveillance tends to produce workarounds. Relationship tends to produce disclosure.
You can discuss different methods and establish clear agreements together. The most reliable method of ensuring your student's safety isn't a tracking app, but a relationship where they feel comfortable and safe calling you when something is wrong. We recommend doing some research about the role of parents in higher education and their relationship with their college student to find what works best for you and your student.
There are several apps that are widely used by college students around the country—some with their families, some with friends, and some that come from the University directly.
Rave Guardian is an app through the RAVE system that ERAU uses to send out emergency notifications to their students and staff that are specific to the campus. Your student will be encouraged to download this app during their orientation when they arrive for move-in.
Location Sharing — Apple's Find My and Google's location sharing features are built into most smartphones and require no additional download. Life360 is a dedicated family location app with additional features including crash detection and driving reports. The key with any location sharing is that it works best when your student has agreed to it and understands how it's being used.
Emergency SOS — both iPhone and Android have built-in emergency SOS features that can call emergency services and share location with emergency contacts with a button sequence. Your student should know how to use this feature on their specific phone.
bSafe — allows users to set a timer that alerts contacts if they don't check in, follow a friend's location in real time, and trigger an alarm remotely. Designed specifically for personal safety situations.
No. As an adult, your student is responsible for their own schedules and timeliness. How your student decides when to go to bed and when and how to wake up in the morning is completely up to them. This could be a conversation to have on the way to campus to bounce ideas back and forth about what will work best for your student.
Additionally, your student will create a roommate agreement with all of their suitemates and roommates shortly after moving onto campus. In this agreement, they discuss different rules and schedules within their living space, such as noise, lights, and temperature control. These are all factors that will influence your student's decision of how to build and maintain their schedule.
It is your student's responsibility to attend class and attend on-time. However, if your student isn't regularly attending class or there is an interruption to their usual routine that prompts concern from their professor, a roommate, a friend, or anyone who notices, that person will inform the proper University professional staff and this will prompt the responsible professional staff to check in with your student.
